Minutes

RURAL MUNICIPALITY OF CORNWALLIS

Minutes of the Regular Meeting of Council held in the Council Chambers of the Municipality on Tuesday, February 16, 2010.

PRESENT:           

Reeve Reg Atkinson

Deputy Reeve Heather Dalgleish, Ward Four

Councillor Bob Brown, Ward Two

Councillor Emil Egert, Ward One

Councillor Sam Hofer, Ward Three

Councillor Mike Cranford, Ward Five                                                                                                                            

 Councillor Valerie Thoman, Ward Six

ADMINISTRATION PRESENT:

CAO, R. L. (Bob) Wallis

Finance Officer/Assistant CAO, Donna Anderson

CALL TO ORDER - Reeve Reg Atkinson

The meeting was called to order at 7:00 P.M.

CONFIRMATION OF MINUTES

Resolution No. 28/2010

Cranford/Brown

Be it resolved that the minutes of the January 19, 2010 Regular Meeting of Council be approved as circulated and posted.

Carried 7-0

Resolution No. 29/2010

Dalgleish/Cranford

Be it resolved that the minutes of the February 4, 2010 Transportation Services Committee meeting be approved as circulated.

Carried 7-0

ADOPTION OF THE AGENDA

Resolution No. 30/2010

Hofer/Thoman

Be it resolved that the Agenda be adopted with the approved additions.

Carried 7-0            

RECEPTION OF PUBLIC HEARINGS AND DELEGATIONS

Delegation - 7:04 P.M. - Bruce Dodds, Hudson Bay Route Association

Resolution No. 31/2010

Thoman/Dalgleish

Be it resolved that a presentation by Bruce Dodds of the Hudson Bay Route Association be hereby received.

Carried 7-0

Delegation - 7:22 P.M. - YMCA Building Campaign

Resolution No.  32/2010

Egert/Brown

Be it resolved that a presentation by Gord Boultbee of the Brandon YMCA regarding the Building Campaign be hereby received and referred for budget consideration.

Carried 7-0

Other Planning Matters - Second Dwelling Application, Pt. SE 32-10-19 W, Kokorudz

Resolution No. 33/2010

Brown/Egert

Be it resolved that the Council of the Rural Municipality of Cornwallis hereby tables a proposal for a second dwelling at Pt. SE ¼ 32-10-19 WPM as outlined in correspondence from the Brandon and Area Planning District dated February 10, 2010 until such time as the applicant submits a new plan to relocate the second dwelling to a location in closer proximity to the current farm site in order that it may be considered an accessory dwelling that meets the intent of the Zoning By-law and Development Plan.

Carried 7-0

REPORTS OF COMMITTEES

None

RECEPTION OF PETITIONS

None

COMMUNICATIONS

Resolution No. 34/2010

Brown/Cranford

Be it resolved that the following communications be received and filed:

Date                        Item

21Jan10                  Copy of correspondence to Minister Blaikie from PC Critics reference Onsite Wastewater Management Systems Regulation

20Jan10                  Manitoba Municipal Board, acknowledging December 18, 2007 City of Brandon Annexation Proposal

20Jan10                  Manitoba Municipal Board, acknowledging January 20, 2010 Subdivision Appeal by Du Myr Ltd.

02Feb10                 Tasmanian Gravel, Request for consideration of reclassification in upcoming Development Plan review, SE ¼ 31-10-19 WPM

01Feb10                 City of Brandon, Notice of Public Hearing, Z-01-10-B

25Jan10                  Leanne Rowat, MLA forwarding correspondence from PC Conservation and Intergovernmental Affairs Critic ref:  Onsite Wastewater systems

04Feb10                 Southwest Horizon School Division, Budget Consultation Meeting

03Feb10                 Manitoba Municipal Board, copy of February 3, 2010 letter to the Minister of Local Government forwarding a copy of the Municipality's request for deferral of the City of Brandon's December, 2009 annexation proposal

03Feb10                 Manitoba Municipal Board, copy of February 3, 2010 letter to the City of Brandon, requesting clarification on the legal description and map of land included within Brandon's December, 2009 annexation proposal

08Feb10                 Attorney General Minister of Justice, The Police Services Act

Undated                 Radline Adventures

12Feb10                Hladky Holdings Ltd., Suspension of Building Permits for the Meadows of Chater and response by Reeve Atkinson

12Feb10                Hladky Holdings Ltd., Legal Billings Inquiry and response by CAO

Carried 7-0 

ACCOUNTS & FINANCE

Approval of Accounts

Resolution No. 35/2010

Egert/Cranford

Carried 7-0 

Councillor Brown disclosed an interest in the accounts to be approved for payment and withdrew from the Council Chamber. 

Resolution No.  36/2010

Carried 6-0  Absent:  Councillor Brown

Councillor Brown returned to the Council Chamber.

Authorize Expenditures

Authorize Attendance, Mayors, Reeves and CAO's, District meetings

Resolution No. 37/2010

Egert/Cranford

Be it resolved that the CAO and Reeve or Deputy Reeve be hereby authorized to attend at municipal expense in accordance with established policy, a March 17, 2010 meeting of the Association of Manitoba Municipalities scheduled for Pipestone, Manitoba.

Carried 7-0

Haiti Relief, Councillor Thoman

Resolution No. 38/2010

Thoman/Dalgleish

Be it resolved that the Municipality of Cornwallis donate $500.00 to the Canadian Red Cross in support of Haitian Earthquake relief efforts.

Defeated 0-7

Authorize Attendance, Election Training Seminar

Resolution No. 39/2010

Hofer/Cranford

Be it resolved the Senior Election Officer be hereby authorized to attend at municipal expense in accordance with established policy, a March 16, 2010 election training seminar scheduled for Souris, Manitoba.

Carried 7-0

Authorize Attendance, MMAA, Principles of Health and Safety Management

Resolution No. 40/2010

Brown/Egert

Be it resolved that two employees of the R.M. of Cornwallis be hereby authorized to attend at municipal expense in accordance with established policy, a March 8, 2010 Principles of Health and Safety Management seminar scheduled for Brandon, Manitoba.

Carried 7-0

USTI, Hardware and Software

Resolution No. 41/2010

Thoman/Hofer

Be it resolved that the Municipality purchase Hardware and Software from USTI Canada as detailed in correspondence dated November 6, 2009 and February 9, 2010 and presented to Council this date.

Carried 7-0

BY-LAWS

Campaign Expenses and Contributions By-law 1617/01/2010, Second Reading

Amendment

Resolution No. 42/2010

Cranford/Hofer

Be it resolved that the threshold amounts be lowered to $1,000.00 for Reeve campaign and $500.00 for Council campaign.

Defeated 0-7

Resolution No. 43/2010

Brown/Dalgleish

Be it resolved that second reading be hereby given to By-law No. 1617/01/2010, being a By-law to regulate Campaign Finances and Contributions.

Carried 7-0

UNFINISHED BUSINESS

None

GENERAL BUSINESS

Doug Graham, Alternative Annexation Proposal

Resolution No. 44/2010

Hofer/Cranford

Be it resolved the R.M. of Cornwallis go ahead as being planned with its presentation to the Municipal Board.

Carried 7-0

Citizen Appointment to fill vacancy, Little Souris Subdistrict, Assiniboine Hills Conservation District, Councillor Dalgleish

Resolution No. 45/2010

Dalgleish/Cranford

Be it resolved that Bob Brown; alternate Emil Egert be hereby appointed to fill the vacancy on the Little Souris Subdistrict of the Assiniboine Hills Conservation District for a one year term.

Carried 7-0

City of Brandon, Requesting support of campaign to reverse AMM Board decision to hold convention in Brandon on a bi-annual basis

Resolution No. 46/2010

Hofer/Egert

Be it resolved that Reeve Atkinson forward a letter to the Board of Directors of the Association of Manitoba Municipalities requesting that the Board reverse its decision to permanently move the annual convention to Winnipeg.

Carried 7-0

Canadian Cadet Organizations Proclamation

Resolution No. 47/2010

Dalgleish/Cranford

Whereas the Cadet Instructors Cadre of the Canadian Forces Reserve located here in the City of Brandon in the Province of Manitoba have served our community in an outstanding manner to the betterment of our local youth; and

Whereas the Cadet Instructors Cadre of the # 60 Royal Canadian Sea Cadet Corp "Swiftsure", # 2820 Royal Canadian Army Cadet Corp, and #82 Royal Canadian Air Cadet Squadron have made a great contribution to our youth in providing an outlet for their energy and sense of adventure in a military setting; and

Whereas the Cadet Instructors Cadre of the # 60 Royal Canadian Sea Cadet Corp "Swiftsure", # 2820 Royal Canadian Army Cadet Corp, and #82 Royal Canadian Air Cadet Squadron have made personal and family sacrifices in order to provide the best program available with the tools at hand to our local youth and the community at large; and

Whereas the Cadet Instructors Cadre of the # 60 Royal Canadian Sea Cadet Corp "Swiftsure", # 2820 Royal Canadian Army Cadet Corp, and #82 Royal Canadian Air Cadet Squadron have strived to attain "ILLUMINATE VIAM" (LIGHTING THE WAY) to our local youth in leadership, citizenship and fitness; and

Whereas the Cadet Instructors Cadre across Canada is celebrating its Centennial of service to our nation and our nation's future: "The Youth";

Resolved that we, the elected Council of the Rural Municipality of Cornwallis, on behalf of its citizens congratulate our local Cadet Instructors Cadre of the Canadian Forces Reserve on their Branch's Centennial and for the effort and dedication they have made to make our # 60 Royal Canadian Sea Cadet Corp "Swiftsure", # 2820 Royal Canadian Army Cadet Corp, and #82 Royal Canadian Air Cadet Squadron an important part of our community.

Carried 7-0

Councillor Egert disclosed an interest in the accounts to be approved for payment and withdrew from the Council Chamber. 

Fred Gilbert Trucking Ltd - Extension to Gravel Contract

Resolution No. 48/2010

Thoman/Hofer

Be it resolved that a proposal by Fred Gilbert Trucking to extend the road gravelling contract for the R.M. of Cornwallis as awarded in 2009, be extended for the years 2010 and 2011 according to the same terms subject to the following modification(s):

1.  That all gravel to be as in accordance with the Municipality's specification for A Base modified to a minimum clay content of  between 10 and 15%.

Carried 6-0  Absent:  Councillor Egert

Councillor Egert returned to the Council Chamber.

Personnel, In Camera

Resolution No. 49/2010

Hofer/Thoman

Be it resolved that the Council recess to convene in camera as the Committee of the Whole of Council.

Carried 7-0

Resolution No. 50/2010

Hofer/Thoman

Be it resolved that the Council reconvene in regular open session; and

Be it further resolved that all matters discussed while in-camera remain confidential.

Carried 7-0

Resolution No. 51/2010

Egert/Dalgleish

Be it resolved that the Council of the RM of Cornwallis accepts the resignation of Mr. R.L. Wallis as Chief Administrative Officer of the RM, and

Further it be resolved that we express our thanks to Mr. Wallis for his dedicated service and wish him every success in the future.

Carried 7-0

INQUIRIES

NOTICE OF MOTION

None

ADJOURN

Resolution No. 52/2010

Thoman/Dalgleish

Resolved that this meeting be adjourned.

Carried 7-0

Adjourn time:  8:38 P.M.

Approved: __________________________________________ 2010

                                                                                                                _____________________________________________

                REEVE

                                                                                                                                                                                                                _____________________________________________

                FINANCE OFFICER / ASSISTANT CAO