Minutes

Regular Meeting Minutes of Dec. 15/09
12/18/2009

 

RURAL MUNICIPALITY OF CORNWALLIS

Minutes of the Regular Meeting of Council held in the Council Chambers of the Municipality on Tuesday, December 15, 2009.

 

PRESENT:           

Reeve Reg Atkinson

Councillor Emil Egert, Ward One

Deputy Reeve Bob Brown, Ward Two

Councillor Sam Hofer, Ward Three

Councillor Heather Dalgleish, Ward Four

Councillor Mike Cranford, Ward Five                                                                                                                                                                                                    Councillor Valerie Thoman, Ward Six

ADMINISTRATION PRESENT:                                                                           

CAO, R. L. (Bob) Wallis

Finance Officer/Assistant CAO, Donna Anderson

CALL TO ORDER - Reeve Reg Atkinson

The meeting was called to order at 7:00 P.M.

CONFIRMATION OF MINUTES

Resolution No. 315/2009

Hofter/Dalgleish

Be it resolved that the minutes of the November 17, 2009 regular meeting be adopted as circulated and posted.

Carried 6-0                Councillor Brown Absent.

Resolution No. 316/2009

Dalgleish/Egert

Be it resolved that the minutes of the December 11, 2009 special meeting of the Committee of the Whole of Council be adopted as circulated.

Carried 6-0                Councillor Brown Absent.

ADOPTION OF THE AGENDA

Resolution No. 317/2009

Hofer/Thoman     

Be it resolved that the Agenda be adopted with the approved additions.

Carried 6-0                Councillor Brown Absent

REPORTS OF COMMITTEES

Brandon Salutes, Councillor Dalgleish

Resolution No. 318/2009

Hofer/Thoman

Be it resolved that Councillor Dalgleish's report of the activities of the Brandon Salutes Committee be hereby received.

Carried 6-0  Councillor Brown Absent

Report of Meeting with Meadows of Chater Developers, Reeve Atkinson

Resolution No. 319/2009

Be it resolved that Reeve Atkinson's report of a meeting with representatives of Hladky Holdings Ltd., regarding the Meadows of Chater development be hereby received.

Carried 6-0  Councillor Brown Absent

RECEPTION OF PETITIONS

None

COMMUNICATIONS

Resolution No. 320009

Hofer/Cranford

Be it resolved that the following communication items be received as information:

Date                        Item

17 Nov 09                Mines Branch, Elves Quarry Lease Application

17 Nov 09                Mines Branch, Gravel Plus Quarry Lease Application

18 Nov 09                Minister of Intergovernmental Affairs, Federal Gas Tax Funding Payment

19 Nov 09                Manitoba Highway Traffic Board, Notice of Hearing

04 Dec 09            City of Brandon, Annexation Proposal, NW ¼ 1-10-19 WPM

Carried 6-0  Councillor Brown Absent

ACCOUNTS & FINANCE

Approval of Accounts

Resolution No. 321/2009

Egert/Cranford

Be it resolved that the following payroll and general accounts be approved for payment as follows:

 

 

 

 

 

 

 

 

 

 

 

 

19-Nov

         3,810.81

 

 

 

 

 

 

19-Nov

         2,971.64

 

 

 

 

 

 

20-Nov

         1,447.59

 

 

 

 

 

 

20-Nov

         6,695.00

 

 

 

 

 

 

20-Nov

       13,436.28

 

 

 

 

 

 

27-Nov

         4,981.30

 

 

 

 

 

 

30-Nov

            512.16

 

 

 

 

 

 

2-Dec

       66,898.20

 

 

 

 

 

 

3-Dec

         3,838.51

 

 

 

 

 

 

3-Dec

            670.46

 

 

 

 

 

 

3-Dec

         2,301.45

 

 

 

 

 

 

9-Dec

            255.50

 

 

 

 

 

 

9-Dec

     221,711.74

 

 

 

 

 

 

14-Dec

         5,617.06

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL

 $    335,147.70

; and

 

 

 

 

 

 

 

 

 

 

 

Be it further resolved that council indemnity accounts in the sum net total amount of

 $    6,414.06

be approved for payment as follows:

 

 

 

 

 

 

 

 

 

Reg Atkinson

Emil Egert

Bob Brown

Sam Hofer

Heather Dalgleish

Mike Cranford

Valerie Thoman

Basic Indemnity

824.25

625.50

625.50

625.50

       625.50

       625.50

625.50

Council/Ward Indemnity

 

220.74

127.35

33.96

         16.98

 

 

Council/Ward Mileage

 

49.20

107.83

22.55

         15.99

 

 

Convention & Delegation Indemnity

212.25

685.48

373.56

399.03

       526.38

       305.64

97.64

Convention & Delegation Mileage

20.50

147.60

12.30

49.20

       114.80

         55.35

22.96

Meals/Expenses

 

50.88

50.88

 

         33.92

         33.92

 

Gross Total

1,057.00

1,779.40

1,297.42

1,130.24

    1,333.57

    1,020.41

746.10

Less: CPP

 

 

(22.73)

(20.49)

        (24.14)

        (16.29)

(9.43)

Less: Income Tax

(857.00)

(500.00)

(150.00)

 

      (200.00)

      (150.00)

 

Net Total

200.00

1,279.40

1,124.69

1,109.75

    1,109.43

       854.12

736.67

          

Carried 6-0  Councillor Brown Absent

Resolution No. 322/2009

Egert/Hofer

Be it resolved that the following payroll accounts be approved for payment as follows:

 

 

 

 

 

 

 

 

 

 

 

19-Nov

          703.88

 

 

 

3-Dec

          208.54

 

 

 

 

 

 

 

 

 

TOTAL

 $           912.42

 

Carried 6-0

Absent:  Councillor Brown - due to disclosure

Councillor Egert disclosed an interest in the accounts to be approved for payment and withdrew from the Council Chamber. 

Resolution No. 323/2009

Hofer/Thoman

Be it resolved that the following general accounts be approved for payment as follows:

 

 

 

 

 

 

14-Dec

     37,723.60

 

 

 

 

 

 

 

 

 

TOTAL

 $      37,723.60

 

Carried 5-0                Absent:  Councillor Brown, Councillor Egert - due to disclosure

Councillor Egert returned to the Council Chamber.

Authorize Expenditures

Firearms Qualification, Chief Constable

Resolution No. 324/2009

Hofer/Egert

Be it resolved that the Chief Constable be reimbursed in accordance with established policy for a December 3, 2009 firearms qualification requiring overnight hotel accommodation in Winnipeg, Manitoba.

Carried 6-0  Councillor Brown Absent

Burns Maendel, Engineering Proposal, Lesack Road

Resolution No. 325/2009

Hofer/Thoman

Be it resolved that the Municipality retain Burns Maendel to design and inspect the construction of a road necessary to access Lot 13, Plan 32328, as in accordance with their proposal to Council dated December 9, 2009.

Defeated 0-6  Councillor Brown Absent

Authorize Attendance, Safety Seminar, January 15, 2010

Resolution No. 326/2009

Dalgleish/Cranford

Be it resolved that up to two staff members be hereby authorized to attend at municipal expense in accordance with established policy, a January 15, 2010 Safety Workshop scheduled for Brandon, Manitoba.

Carried 6-0  Councillor Brown Absent

Delegations

S/Sgt. Mike Zens, RCMP, Annual Detachment Report

Resolution No. 327/2009

Cranford/Hofer

Be it resolved that the annual RCMP report by Staff Sargeant Mike Zens be hereby received.

Carried 6-0  Councillor Brown Absent

Councillor Brown arrived at 8:10 P.M.

Rolling River School Division, Operational Report

Resolution No. 328/2009

Be it resolved that the presentation by Reg Klassen, Superintendent of the Rolling River School Division be hereby received.

Carried 7-0

HEARINGS, PLANNING AND DELEGATIONS 

Other Planning Matters

Proposal to Subdivide, DuMyr Ltd., Lot 2, Plan 48840, Pt. SW ¼ 9-10-19 WPM

Resolution No. 329/2009

Brown/Hofer

Be it resolved that a proposal to Subdivide Lot 2, Plan 48840, Pt SW ¼ 9-10-19 WPM, being Application No. 4116-09-458 be hereby approved subject to the following conditions recommended by the Brandon and Area Planning District:

  1. That a Conditional Use Order be obtained to allow the creation of a non-farm parcel.
  2. Any other such conditions and requirements as are necessary.

Carried 7-0

Financial Statements ten months ended November 30, 2009

Resolution No. 330/2009

Egert/Cranford

Be it resolved that the financial statement for the eleven months ended November 30, 2009 be hereby received as presented.

Carried 7-0

BY-LAWS

Animal Control By-law No. 1616/10/2009, First Reading Only

Resolution No. 331/2009

Egert/Hofer

Be it resolved that first reading be given to By-law No. 1616/10/2009, being a By-law to repeal and replace the Municipality's Animal Control By-law No. 1583/01/2004.

Carried 7-0

GENERAL BUSINESS

International Peace Garden, request for Letter of Support to Member of Parliament for Peace and Conflict Resolution Centre

Resolution No. 332/2009

Dalgleish/Thoman

Be it resolved that Reeve Atkinson send a letter to Mr. Merv Tweed, MP for Brandon Souris Constituency to support the projects of the International Peace Garden as outlined in their correspondence dated November 19, 2009.

Carried 7-0

Paterson, Patterson, Wyman & Abel, By-law Prosecutions Retainer

Resolution No. 333/2009

Brown/Hofer

Be it resolved that the Rural Municipality of Cornwallis retain Paterson Patterson Wyman & Abel for local By-law prosecution work as detailed within correspondence dated November 20, 2009.

Carried 7-0

BAPD, 2010 Draft Operating Budget

Resolution No. 334/2009

Egert/Thoman

Be it resolved that the Rural Municipality of Cornwallis endorse a draft 2010 budget for the Brandon and Area Planning District as presented by Planning District correspondence dated November 13, 2009.

Carried 7-0

2009 Budget Transfer to Road Reconstruction Reserve

Resolution No. 335/2009

Hofer/Brown

Be it resolved that an unexpended surplus transfer from the 2009 budget be transferred to the Road Reconstruction Reserve in the amount of $150,000.00.

Carried 7-0

Council Cell Phone Reimbursement

Resolution No. 336/2009

Hofer/Egert

Be it resolved that Council members be reimbursed $25.00 per month for personal cell phones effective January 1, 2010.

Carried 7-0

INQUIRIES

None

NOTICE OF MOTION

None

ADJOURN

Resolution No. 337/2009

Hofer/Thoman

Resolved that this meeting be adjourned.

Carried 7-0

Adjourn time:  8:40 P.M.

 

 

Approved: __________________________________________ 2009

 

 

 

 

                                                                                                                _____________________________________________

                REEVE

 

                                                                                                                                                                                                                _____________________________________________

                FINANCE OFFICER / ASSISTANT CAO