Regular Meeting Minutes of Jan. 20/09
1/21/2009
RURAL MUNICIPALITY OF CORNWALLIS Minutes of the Regular Meeting of Council held in the Council Chambers of the Municipality on Tuesday, January 20, 2009. PRESENT: Reeve Reg Atkinson Councillor Emil Egert, Ward One Councillor Bob Brown, Ward Two Councillor Sam Hofer, Ward Three Councillor Mike Cranford, Ward Five Councillor Valerie Thoman, Ward Six ABSENT: Councillor Heather Dalgleish, Ward Four ADMINISTRATION PRESENT: Bob Wallis, CAO CALL TO ORDER The meeting was called to order at 6:56 P.M. CONFIRMATION OF MINUTES Resolution No. 01/2009 Brown/Cranford Be it resolved that the minutes of the December 16, 2008 Regular Meeting of Council be approved as circulated and posted. Carried 6-0 ADOPTION OF THE AGENDA Resolution No. 02/2009 Egert/Hofer Be it resolved that the Agenda be adopted with the approved additions. To the Order of Accounts and Finance as item C. - Interim Budget To the Order of General Business as item G.1 - Noise By-law Exemption, Gravel Operation Carried 6-0 REPORTS OF COMMITTEES Councillor Brown reported on the Annexation meeting with residents of the annexation proposal area held on January 19, 2009. Councillor Hofer reported on arrangements for a backup Waste & Recycling Transfer Site Attendant at Wyton Road. Resolution No. 03/2009 Brown/Thoman Resolved that the Committee Reports be received as follows: 1. Councillor Brown re: Brandon Annexation Proposal; 2. Councillor Hofer re: Waste Transfer Site Carried 6-0 RECEPTION OF PETITIONS None COMMUNICATIONS Resolution No.04/2009 Egert/Cranford Be it resolved that the following communications be received and filed: Date Item 15 Dec 08 Manitoba Infrastructure and Transportation 19 Dec 08 Municipal Board Decision, Subdivision Appeal, McGill 10 Dec 08 FPS Consultants, Commodity Tax Review Proposal Undated Understanding Conflict of Interest, Ethics and Labour Relations Undated Managing and Enhancing your Respectful Workplace Dec/08 Municipal Police Report 17 Dec 08 CAO's inquiry with HED re: Insurance coverage for Chater Water Co-op Carried 6-0 ACCOUNTS AND FINANCE Approval of Accounts Resolution No. 05/2009 Egert/Cranford Be it resolved that the following payroll and general accounts be approved for payment as follows: Dec 18/08 2,591.00 Dec 18/08 324,885.66 Dec 18/08 2,180.67 Dec 18/08 2,834.04 Dec 23/08 23,922.75 Dec 31/08 13,213.51 Dec 31/08 528.80 Dec 31/08 141.53 Jan 1/09 2,677.16 Jan 1/09 845.03 Jan 1/09 2,249.01 Jan 8/09 15,386.75 Jan 14/08 76,953.46 Jan 15/09 11,494.32 Jan 15/09 460.89 Jan 15/09 653.03 Jan 15/09 2,697.66 Jan 15/09 2,693.48 Jan 16/09 1,062.92 TOTAL $487,471.67; and Be it further resolved that council indemnity accounts in the sum net total amount of $4,362.65 be approved for payment as follows: | Reg Atkinson | Emil Egert | Bob Brown | Sam Hofer | Heather Dalgleish | Mike Cranford | Valerie Thoman | Basic Indemnity | 824.25 | 625.50 | 625.50 | 625.50 | 625.50 | 625.50 | 625.50 | Council/Ward Indemnity | | 220.74 | 101.88 | 67.92 | 25.47 | | | Council/Ward Mileage | | 118.90 | 83.64 | 32.80 | 19.27 | | | Convention & Delegation Indemnity | 212.25 | 101.88 | 76.41 | | | 33.96 | 59.43 | Convention & Delegation Mileage | 62.32 | 49.20 | 10.66 | | | | 8.20 | Meals/Expenses | | | | | | | | Gross Total | 1,098.82 | 1,116.22 | 898.09 | 726.22 | 670.24 | 659.46 | 693.13 | Less: CPP | (36.87) | | (25.35) | (19.89) | (17.79) | (18.21) | (19.47) | Less: Income Tax | (661.95) | (300.00) | (150.00) | | (100.00) | (150.00) | | Net Total | 400.00 | 816.22 | 722.74 | 706.33 | 552.45 | 491.25 | 673.66 |
Carried 6-0 Authorize Expenditures Expenditure associated with 125th Anniversary Celebration, Councillor Dalgleish Resolution No. 06/2009 Brown/Thoman Be it resolved that the Council hereby authorizes an expenditure not exceeding $6,000.00 associated with the Municipality's plans to celebrate the 125th Anniversary of Incorporation. Carried 6-0 Interim Estimates Resolution No. 07/2009 Egert/Thoman Be it resolved that in accordance with Section 163 of the Municipal Act the Council hereby adopts an interim operating budget for the year 2009 as follows: General Government Services 175,000.00 Protective Services 110,000.00 Transportation Services 250,000.00 Environmental Health Services 50,000.00 Public Health and Welfare Services 25,000.00 Environmental Development Services 30,000.00 Economic Development Services 20,000.00 Recreation and Cultural Services 5,000.00 Fiscal Services 10,000.00 TOTAL 675,000.00 Carried 6-0 BY-LAWS By-law No. 1607/01/2009 to establish the position of Financial Officer/Assistant Chief Administrative Officer as a designated officer Resolution No. 08/2009 Brown/Cranford Be it resolved that first reading be given to By-law No. 1607/01/2009, being a By-law to establish the position of Finance Officer/Assistant Chief Administrative Officer as a designated officer of the Municipality and to repeal By-law No. 1529/14/97. Carried 6-0 UNFINISHED BUSINESS None GENERAL BUSINESS Appointment of Deputy Reeve Resolution No. 09/2009 Be it resolved that Bob Brown be hereby appointed Deputy Reeve. Carried 6-0 Board of Directors, Brandon and Area Planning District, Three Members and One Alternate Resolution No. 10/2009 Hofer/Cranford Be it resolved that the following persons be confirmed as the Municipality's appointees to the Board of Directors of the Brandon and Area Planning District: 1. Reg Atkinson 2. Emil Egert 3. Bob Brown And; Be it further resolved that Heather Dalgleish be named an alternate member in accordance with Section 17(3) of The Planning Act. Carried 6-0 Southwest Regional Development Corporation Nomination Resolution No. 11/2009 Egert/Brown Be it resolved that Valerie Thoman be hereby nominated for a three year term on the Board of the Southwest Regional Development Corporation. Carried 6-0 Standing Committee Chair Appointments Hofer/Egert Resolution No. 12/2009 Hofer/Egert Be it resolved that Council hereby approves the following Standing Committee Chair appointments: Emil Egert as Legislative and Finance Chair; and Mike Cranford as Personnel and Policy Chair; and Bob Brown as Transportation Services Chair; and Sam Hofer as Protective Services Chair; and Val Thoman as Environmental Health Services Chair; Heather Dalgleish as Economic Development Services Committee Chair. Carried 6-0 Custom Work, Graders, Councillor Hofer Resolution No.13/2009 Hofer/Brown Be it resolved that the Municipality's Senior Machine Operator consider and report by no later than March 31, 2009 upon the advisability of the Municipality performing works on private property utilizing municipal equipment and labour. Defeated 5-1 Opposed: Reeve Atkinson, Councillor Egert, Councillor Brown, Councillor Thoman, Councillor Cranford In favour: Councillor Hofer Tax Sale Date and Designated Year for Tax Sale Resolution No. 14/2009 Thoman/Brown Be it resolved that the Municipality set October 15, 2009 as the next tax sale date and that the year 2008 be the designated year for the purposes of the sale. Carried 6-0 Jennica Grobb, Request for Road Construction to access NE 2-10-18 WPM Resolution No.15/2009 Hofer/Cranford Whereas the RM cannot build specific roads at the cost to taxpayers at large that benefit only a very limited number of dwellings; Therefore be it resolved that the RM of Cornwallis offer to negotiate an agreement with the applicant to build the requested road(s) on the basis that all construction costs including interest would be funded by a local improvement tax on the involved property over a fixed period of time. Said agreement would have to be approved by the majority of Council. Carried 6-0 Request for Noise By-law Exemption, Gravel Extraction at NE 25-10-18W/NW 30-10-17 W Resolution No. 16/2009 Hofer/Brown Be it resolved that the Council of the R.M. of Cornwallis hereby grants an exemption under Paragraph 3)b)vii)(v) of By-law No. 1564/05/2000, as amended, with respect to a gravel crushing and hauling operation at NE 25-10-18 WPM/NW 30-10-17WPM as follows: - Gravel crushing and hauling to be permitted at this location on a 24 hour, 7 day a week basis until February 17, 2009.
Carried 6-0 Personnel, In Camera Resolution No. 17/2009 Egert/Hofer Be it resolved that the Council recess to convene in camera as the Committee of the Whole of Council. Carried 6-0 Resolution No. 18/2009 Brown/Thoman Be it resolved that the Council reconvene in regular open session; and Be it further resolved that all matters discussed while in-camera remain confidential. Carried 6-0 While in-camera the committee discussed personnel matters. INQUIRIES Councillor Cranford inquired about the Brandon Salutes Committee and the CAO was requested to include consideration for appointing a replacement for Councillor Cranford on the next regular meeting Agenda. Councillor Thoman inquired regarding the wording of a sign at a proposed subdivision at Chater as it relates to clarity of servicing to be provided for potential lot purchasers. Several Councillors inquired about the anniversary celebration planning activities. ADJOURNMENT Resolution No. 19/2009 Brown/Thoman Resolved that this meeting be adjourned. Carried 6-0 Adjourn time: 8:00 P.M. Approved: _________________________________________ 2009 _____________________________________________ REEVE _____________________________________________ CHIEF ADMINISTRATIVE OFFICER |