Minutes of a Regular Meeting of Council held in the Council Chambers of the Municipality on Tuesday, August 19, 2008.
VACANCY: Reeve
PRESENT: Deputy Reeve, Bob Brown, Ward Two
Councillor Emil Egert, Ward One
Councillor Sam Hofer, Ward Three
Councillor Heather Dalgleish, Ward Four
Councillor Mike Cranford, Ward Five
Councillor Valerie Thoman, Ward Six
ADMINISTRATION PRESENT:
Bob Wallis, CAO
Susan Moore, Financial Assistant
CALL TO ORDER
The meeting was called to Order at 7:00 P.M.
CONFIRMATION OF MINUTES
Hofer/Dalgleish
Resolution No. 288/2008
Be it resolved that the minutes of the July 22, 2008 Regular Meeting of Council be approved as circulated and posted.
Carried 6-0
Resolution No. 289/2008
Cranford/Thoman
Be it resolved that the minutes of the July 22, 2008 Public Hearing be approved as circulated and posted.
Carried 6-0
ADOPTION OF THE AGENDA
Resolution No. 290/2008
Cranford/Thoman
Be it resolved that the Agenda be adopted as presented.
Carried 6-0
COMMUNICATIONS
Resolution No. 291/2008
Hofer/Egert
Be it resolved that the following items be received
Date Item
15Jul08 Manitoba Conservation, Beaver Management Program
11Jul08 Minister of Intergovernmental Affairs, Bill 36
30Jul08 Minister of Intergovernmental Affairs, Building Manitoba Fund
24Jul08 Manitoba Intergovernmental Affairs, Prop to Subdivide, Parcel A, Plan 23949 BLTO (Pt. NE ¼ 27-10-18 W)
Carried 6-0
RECEPTION OF DELEGATIONS AND PUBLIC HEARINGS
Variation Order Application, Pt. NW 1/4 26-9-19 WPM
Resolution No. 292/2008.
Thoman/Dalgleish
Resolved that the Council adjourn to a public hearing to consider a Variation Application.
Carried 6-0
Resolution No. 293/2008
Thoman/Cranford
Be it resolved that the public hearing to consider a Variation Application be closed.
Carried 6-0
Resolution No. 294/2008
Hofer/Dalgleish
Whereas Jim Jackson applied to vary the application of the Municipality's Zoning By-law No. 1558/09/99, as amended, with respect to Pt. NW 1/4 26-9-19 WPM as follows:
"To reduce the minimum required site area from 80 acres to 72 acres in the AG80 Agricultural General Zone to satisfy a condition of subdivision approval."
And Whereas the Council held a public hearing to hear representation in favour and in opposition to the application; and
Whereas the Council is satisfied that varying the application of specific provisions of the zoning by-law with regard to the affected property in the manner specified in the order
(a). will be compatible with the general nature of the surrounding area,
(b). will not be detrimental to the health or general welfare of people living or working in the surrounding area, or negatively affect other properties or potential development in the surrounding area,
(c). is the minimum modification of a zoning by-law required to relieve the injurious affect of the zoning by-law on the applicant's property, and
(d). is generally consistent with the applicable provisions of the development plan by-law, the zoning by-law and any secondary plan by-law.
Now therefore be it resolved that in consideration of the foregoing and of any representation made at the hearing and of the application itself, the Council hereby approves the application as submitted and authorize that Variation Order No. V-1-08-C be issued, subject to the following conditions:
None
Carried 6-0
Eva Cameron, Health Promotion, Administrative Assistant, CFB Shilo
Resolution No. 295/2008
Thoman/Cranford
Be it resolved that the presentation by Eva Cameron of Health Promotion, CFB Shilo promoting the Walk Our Troops Home from Afghanistan be hereby received and to aid in the walk make a financial contribution in the amount of $500.00.
Carried 6-0
Ted Hladky, Prosperity Acres Development Agreement
Council heard a presentation from Ted Hladky. Council recessed to meet privately with legal counsel. Council heard a presentation from John Pelletier. Deputy Reeve Brown called a special meeting of Council for September 2, 2008 at 7:00 P.M.
Resolution No. 296/2008
Thoman/Cranford
Be it resolved that the R.M. of Cornwallis refer the Hladky matter to legal counsel in order that he may address the concerns.
Carried 5-1
In favour: Brown, Egert, Dalgleish, Cranford, Thoman
Opposed: Hofer
GENERAL BUSINESS
Proposal to Subdivide, Pt. NW ¼ 13-9-19 WPM, Leitch
Resolution No. 297/2008
Egert/Hofer
Be it resolved that a proposal to subdivide Pt. NW ¼ 13-9-19 WPM and being Application No. 4116-08-415 be hereby approved subject to the following recommendations of the Brandon and Area Planning District:
1. That a Conditional Use Order be obtained to permit the non-farm dwelling.
2. Any other such conditions and requirements as are necessary.
Carried 6-0
Proposal to Subdivide, Pt. S ½ 4-10-19 WPM, Hutton
Resolution No. 298/2008
Hofer/Egert
Be it resolved that a proposal to subdivide Pt. S ½ 4-10-19 WPM and being Application No. 4116-08-417 be hereby approved subject to the following recommendations of the Brandon and Area Planning District:
1. That a Variation Order be obtained to reduce the minimum required site area from 80 acres to 70.68 acres in the AG80 Agricultural General Zone.
2. Any other such conditions and requirements as are necessary.
Carried 6-0
Councillor Dalgleish disclosed an interest stating that the applicant was a customer of her business and she withdrew from the Council Chamber.
Resolution No. 299/2008
Proposal to Subdivide, Pt. NW ¼ 19-10-17 WPM, Johnston
Thoman/Cranford
Be it resolved that a proposal to subdivide Pt. NW ¼ 19-10-17 WPM and being Application No. 4116-08-416 be hereby approved subject to the following recommendations of the Brandon and Area Planning District:
1. That Variation Orders be obtained to reduce the minimum required site area for both parcels.
2. Any other such conditions and requirements as are necessary.
Carried 5-0
Absent: Dalgleish
Councillor Dalgleish returned to the Chamber.
REPORTS OF COMMITTEES
Council Committee re: Road Grading and Snowplowing Options
Resolution No. 300/2008
Hofer/Thoman
Be it resolved that the report of the Council Committee examining road grading and snowplowing options be hereby received.
Carried 6-0
Resolution No. 301/2008
Hofer/Cranford
Be it resolved that the Municipality of Cornwallis rent two new Caterpillar Model 140M Motor Graders from Toromont Cat at a Monthly rental of $8,500.00 per unit plus taxes as specified and quoted by Bob Gladden on August 18, 2008; and
Be it further resolved that the Municipality enter into a maintenance and repair agreement for both units at a rate of $4.00 per hour per machine; and
Be it further resolved that the Municipality's signing officers be directed to enter into a rental agreement effective October 1, 2008.
Carried 6-0
Resolution No. 302/2008
Hofer/Thoman
Be it resolved that a selection committee comprised of all Council members be hereby appointed to develop job
descriptions, conduct a competition and employ the following:
1. A grader operator/supervisor
2. A grader operator.
Carried 6-0
RECEPTION OF PETITIONS
None
ACCOUNTS & FINANCE
Approval of Accounts
Resolution No. 303/2008
Egert/Hofer
Be it resolved that the following payroll and general accounts be approved for payment as follows:
Jul 31/08 915.15
Jul 31/08 2,070.38
Jul 31/08 1,589.88
Aug 07/08 940.82
Aug 07/08 938.82
Aug 13/08 9,761.41
Aug 13/08 15,087.39
Aug 13/08 13,997.50
Aug 14/08 1,630.82
Aug 14/08 3,039.60
Aug 14/08 1,003.42
Aug 14/08 1,454.94
Aug 15/08 66,287.89
Aug 15/08 21,000.00
TOTAL $139,718.02; and
Be it further resolved that council indemnity accounts in the sum net total amount of $4,072.63 be approved for payment as follows:
Emil Egert BobBrown HeatherDalgleish Mike Cranford ValerieThoman
Basic Indemnity 625.50 910.38 625.50 625.50 625.50
Council/Ward Indemnity 432.99 191.03 101.88
Council/Ward Mileage 131.20 84.87 1.23
Convention & Delegation Indemnity 486.82 25.47 249.10
Convention & Delegation Mileage 36.90 9.02 18.04
Meals/Expenses
Gross Total 1713.41 1220.77 995.75 625.50 625.50
Less: CPP 0 41.34 33.90 16.53 16.53
Less: Income Tax 500.00 150.00 200.00 150.00
Net Total 1213.41 1029.43 761.85 458.97 608.97
Carried 6-0
Councillor Egert disclosed an interest stating that some of the gravel purchased within this expenditure was from a gravel pit on his property and he withdrew from the Chamber.
Resolution No. 304/2008
Hofer/Cranford
Be it resolved that the following general accounts be approved for payment as follows:
Aug 13/08 61,581.60
Aug 13/08 3,128.00
Aug 15/08 55,945.40
TOTAL $120,655.00
Carried 5-0
Absent: Egert
Councillor Egert returned to the Chamber.
Authorize Expenditures
Jenna Moffatt, Western Canadian Fastpitch Championships, Sponsorship request
No Action.
Economic Development Syposium, Sept 8/08 Ericksdale, Manitoba
No Action.
Overexpenditures in Transportation Category of Budget
Resolution No. 305/2008
Thoman/Hofer
Be it resolved that the Council hereby authorizes the following additional expenditures in excess of amounts budgeted in the Transportation category:
1. Kreller Bridge - up to $10,000.00 to be drawn from Bridge and Culvert Reserve if necessary;
2. Sprucewoods Asphalt Repairs - up to $5,000.00 in excess of ward estimates if necessary;
3. Hunter Road - up to $10,000.00 in excess of ward estimates if necessary.
Carried 6-0
Financial Statement to July 31, 2008
Resolution No. 306/2008
Dalgleish/Thoman
Be it resolved that the financial statement to July 31, 2008 be adopted as presented.
Carried 6-0
Road Grading and Snowplowing RFP, Tabled from July 22, 2008
No Action
BY-LAWS
None
UNFINISHED BUSINESS
Policing Fines Inquiry
Resolution No. 307/2008.
Egert/Thoman
Be it resolved that a memo from Chief Cst. D. Drader dated August 9, 2008 be hereby received as information.
Carried 6-0
Public Works Truck Policy
No Action.
PTH 110 North Upgrade
Resolution No. 308/2008.
Hofer/Dalgleish
Be it resolved that the council of the Rural Municipality of Cornwallis hereby grant approval for the completion of PTH 110 from the Assiniboine River Bridge to PTH 1 as shown on the plan presented July 22, 2008 by Manitoba Infrastructure and Transportation.; and
Be it further resolved that the RM will be responsible for the service roads as described below:
1. On existing Angela Road (east of proposed PTH 110), from Lori Road, between SE 32-10-18WPM and SW 33-10-18 WPM, for a distance of 840m, with gravel surface;
2. West of proposed PTH 110, from Lori Road, in SE 32-10-18WPM, for a distance of 160m, with gravel surface; and
3. On existing PR 457, N of NW 21-10-18WPM, for a distance of 370m, with paved surface to remain.
Carried 6-0
GENERAL BUSINESS Continued
Canadian Pacific Railway, Application to Construct Drainage Works
Resolution No. 309/2008
Dalgleish/Egert
Be it resolved that correspondence from Manitoba Water Stewardship dated July 30, 2008 concerning an application to construct drainage works at SE 19-10-19 WPM be hereby received without objection and referred to the Assiniboine Hills Conservation District for consideration.
Carried 6-0
Curries Landing Road extension, Jeremy Gaudry
Resolution No. 310/2008
Hofer/Egert
Be it resolved that correspondence from Jeremy Gaudry requesting a ¼ mile extension to Curries Landing Road to access Pt. SE 1-10-18 W be hereby referred to the Transportation Committee for consideration.
Carried 6-0
Shilo Civilian Medical Clinic Permanent Funding Request
Resolution No. 311/2008
Cranford/Thoman
Be it resolved that a request dated August 5, 2008 by Lieutenant-Colonel JJ. Schneiderbanger for annual funding for civilian medical clinic operations at CFB Shilo in the amount of $3,600.00 annually be hereby approved; and
Be it further resolved that the Reeve send a letter to the Deputy Minister to provide funding to this clinic.
Carried 5-1
In favour: Brown, Egert, Dalgleish, Cranford, Thoman
Opposed: Hofer
Assiniboine Hills Conservation District, Erosion Control Project Information Request
Resolution No. 312/2008
Dalgleish/Thoman
Be it resolved that correspondence from Assiniboine Hills CD dated August 8, 2008 be hereby received.
Carried 6-0
Emergency Coordinator Resignation
Resolution No. 313/2008
Thoman/Hofer
Be it resolved that Council hereby accepts the resignation of the incumbent Emergency Coordinator.
Carried 6-0
Resolution No. 314/2008
Dalgleish/Thoman
Be it resolved that in view of the resignation of the incumbent Emergency Coordinator, the Council of the R.M. of Cornwallis hereby advertise for the position.
Carried 6-0
Resolution No. 315/2008
Thoman/Egert
Resolved that this meeting be adjourned.
Carried 6-0
Adjourn time: 10:35 P.M.
Approved: , 2008
Deputy Reeve
Chief Administrative Officer